Administrative Assistant

b5media is currently recruiting an Administrative Assistant to grow into Office Management. b5media Inc. is a global new media network featuring a wide variety of topics ranging from entertainment and lifestyles to sports and technology. The third largest blog network in the world, b5media reaches nearly 10 million unique visitors and receives 30 million page views a month. Powered by a team of more than 250 passionate, insightful bloggers the network has grown to over 350 blogs, including Problogger , eBeautyDaily , Healthbolt and Popcrunch , across 12 vertical channels.

Duties :

In this role, you would be required to perform the following:

<!-- [if !supportLists]-->-          - <!-- [endif]-->Inputting and updating of various spreadsheets within Microsoft Excel, some analysis

<!-- [if !supportLists]-->-          <!-- [endif]-->-Arrange travel itineraries for employees and assist in planning of corporate functions

<!-- [if !supportLists]-->-          <!-- [endif]-->-Filling in standardized contracts, managing them to completion (mailing, obtaining signatures, etc),

<!-- [if !supportLists]-->-          <!-- [endif]-->-Managing CEO’s calendar, scheduling meetings

<!-- [if !supportLists]-->-          <!-- [endif]-->-Assist with vendor relations and building management to ensure office environment supports work

<!-- [if !supportLists]-->-          <!-- [endif]-->-Arrange office upgrades / repairs

<!-- [if !supportLists]-->-          - <!-- [endif]-->Managing job boards

<!-- [if !supportLists]-->-          - <!-- [endif]-->General administrative support: ordering supplies, working reception (very small portion of the position), getting/sorting mail, making deposits, scanning, faxing, mailing, filing, taking notes, prepare expense reports, etc

Skills/Experience

Our ideal candidate:

<!-- [if !supportLists]-->-          <!-- [endif]-->-Is outgoing, friendly and eager to succeed.

<!-- [if !supportLists]-->-          <!-- [endif]-->-Has a minimum of 1 year related experience either at the Administrative or the Executive Assistant level, preferably office management experience

<!-- [if !supportLists]-->-          <!-- [endif]-->-Has a university degree

<!-- [if !supportLists]-->-          <!-- [endif]-->-Is forward thinking and able to solve problems on his/her own.

<!-- [if !supportLists]-->-          <!-- [endif]-->-Is an independent worker

<!-- [if !supportLists]-->-          <!-- [endif]-->-is looking to move up within a fast growing organization

<!-- [if !supportLists]-->-          <!-- [endif]-->-has experience with Microsoft Office

<!-- [if !supportLists]-->-          <!-- [endif]-->-is organized

<!-- [if !supportLists]-->-         - <!-- [endif]-->Can easily prioritize

<!-- [if !supportLists]-->-          <!-- [endif]-->-Manages time very well

<!-- [if !supportLists]-->-          <!-- [endif]-->-Has experience working with start-ups